Full-Circle Travel and Lodging Procedures for Registered Attendees

If you are coming from outside the immediate region of UMBC please read the information below carefully about making travel and lodging arrangements for the upcoming iHARP Full-Circle Climate Communication Workshop.

iHARP will cover up to $2,000 for travel and lodging related the Full-Circle Climate Communication Workshop. Please note the expenses can only be covered for travel on or between January 12-18, 2025, including lodging January 12-17. Those who choose to come to the area earlier or leave later will need to bear those costs themselves.

May want to include at the top of the site: Information for registered attendees.

Booking Travel:

UMBC will create a travel pre-approval within our UMBC system and then work with you to reserve your airline tickets.

To process your travel, go to this form to provide us with your, well-monitored email address for all correspondence/ communications related to travel, legal first name and last name (what appears on your driver’s license and/or passport), and current mailing address

Modes of Travel:

ALL airline/ train/ bus must be arranged by Altour (FKA Travel Leaders). Call them at 1-800-333-2115 to book your tickets.

  • UMBC will be billed for your workshop-related travel costs that occur between January 12 – 18,
  • If you are planning to extend your trip, please let the travel agent know so they may book your ticket accordingly.
  • The only cost associated with booking through globetrotter will be if you are planning to extend your travel and the return ticket has a higher cost value than the return ticket on the expected return dates of January 17 or 18, 2024.

Driving

  • If you are planning to drive-in, please let us know your starting location. Mileage is reimbursed at $0.67/per mile. We will need your starting point, from there we estimate the total reimbursable amount for your pre-approval. You will be reimbursed for mileage post events.

Hotel:

BWI Airport Marriott – 1743 West Nursery Road Linthicum Heights, Maryland, USA, 21090 

  • Link for room booking: HERE
  • You will need to reserve the room with your credit card, at the end of your stay, we will be billed for room and tax. Any room charges (gift store, food, etc.), incidentals will not be reimbursable and is the responsibility of the attendee.
  • The credit card you put on file will not be charged UNLESS you do not cancel 72 hours prior to arrival.
  • Hotel has free transportation to/from the airport

* NOTE: If there are extenuating circumstances that result in travel and lodging costs above $2,000, they will need to be reviewed and approved for reimbursement.

FULL-CIRCLE PAGE LINKS: Home Page • Daily Program • Speakers • Travel Info